Archive

Category Archives for "Business Continuity"

Three Reasons to Cloud Connect Your File Server

Half of your employees love the file server, since it is fast, easy, and centralizes all work files in a single location on the network at the main office. The other half of your of employees likely hate the file server, since they must login with their VPN to sync up with the server when they are remote and more often than not, they often are missing critical files when they are in the field. The problem is especially acute for employees who are always remote. Over time, difficulties with remote access cause employees to get out of sync with the rest of the company, leading to data sprawl for corporate documents and to critical content becoming trapped in personal silos. There is a different way.

Business-class file sync services implement a feature call File Server Enablement . File server ennoblement connects the existing server to the cloud and permits discrete folders from the file server to be logically mapped to users and team shares using the sync services. With this technology, all the data from the file server is available in real time on users’ mobile devices, such as smartphones and tablets, and remote laptops and home office PCs. As new content is created on a remote tablet or PC, the data is instantaneously synced back to the server.

Here are three reasons to consider file server enablement:

  1. End data sprawl
    Outdated means of remote access, like VPNs, contribute to data sprawl, as users shun the cumbersome process of logging in remotely. Over time, many users will build up large libraries of valuable work product that is less protected when housed on a remote PC, rather than synced to the file server. File server enablement reverses this trend and provides bi-directional sync between the file server and remote users.
  2. Keep people in sync
    Remote employees usually have a long list of complaints when it comes to IT support. Top among them is the feeling of being out of sync with the rest of the organization. With file server enablement and business-class file sync, you can level the playing field. Remote employees are now able to access all of their files and team share content from any mobile device, be it their laptop, smartphone, or tablet. Field employees are the closest to the customer, thus it makes to have these critical team members in sync with the whole company and all the files they need to do their jobs best.
  3. Empower your employees
    Savvy and growth oriented companies should view their hyper-connected workforce as untapped opportunity. Smartphones and tablets, even if they are BYOD devices and owned by the employee, can vastly improve the productivity of your workforce. The trick is to balance convenience with security when it comes to corporate data. Business-class file sync and file server enablement put corporate data on BYOD devices, but you now have critical capabilities to protect your data, such as fine-grained audit trails, per user security policies, and remote wipe of lost or stolen devices. The key is to focus on employee empowerment, no matter the device they choose to access corporate data.

Conclusion

File server enablement and business-class file sync can help you better organize your company and your data, while fully maximizing the power of employee mobility.

Health Care Providers and Managed IT Services: Why are They Inseparable?

Half of your employees love the file server, since it is fast, easy, and centralizes all work files in a single location on the network at the main office. The other half of your of employees likely hate the file server, since they must login with their VPN to sync up with the server when they are remote and more often than not, they often are missing critical files when they are in the field. The problem is especially acute for employees who are always remote. Over time, difficulties with remote access cause employees to get out of sync with the rest of the company, leading to data sprawl for corporate documents and to critical content becoming trapped in personal silos. There is a different way.

Business-class file sync services implement a feature call File Server Enablement. File server ennoblement connects the existing server to the cloud and permits discrete folders from the file server to be logically mapped to users and team shares using the sync services. With this technology, all the data from the file server is available in real time on users’ mobile devices, such as smartphones and tablets, and remote laptops and home office PCs. As new content is created on a remote tablet or PC, the data is instantaneously synced back to the server.

Here are three reasons to consider file server enablement:

  1. End data sprawl
    Outdated means of remote access, like VPNs, contribute to data sprawl, as users shun the cumbersome process of logging in remotely. Over time, many users will build up large libraries of valuable work product that is less protected when housed on a remote PC, rather than synced to the file server. File server enablement reverses this trend and provides bi-directional sync between the file server and remote users.
  2. Keep people in sync
    Remote employees usually have a long list of complaints when it comes to IT support. Top among them is the feeling of being out of sync with the rest of the organization. With file server enablement and business-class file sync, you can level the playing field. Remote employees are now able to access all of their files and team share content from any mobile device, be it their laptop, smartphone, or tablet. Field employees are the closest to the customer, thus it makes to have these critical team members in sync with the whole company and all the files they need to do their jobs best.
  3. Empower your employees
    Savvy and growth oriented companies should view their hyper-connected workforce as untapped opportunity. Smartphones and tablets, even if they are BYOD devices and owned by the employee, can vastly improve the productivity of your workforce. The trick is to balance convenience with security when it comes to corporate data. Business-class file sync and file server enablement put corporate data on BYOD devices, but you now have critical capabilities to protect your data, such as fine-grained audit trails, per user security policies, and remote wipe of lost or stolen devices. The key is to focus on employee empowerment, no matter the device they choose to access corporate data.

Conclusion:

File server enablement and business-class file sync can help you better organize your company and your data, while fully maximizing the power of employee mobility.

Five Common Disasters

The challenges that small businesses deal with never end — and for the small number of employees who have to take on these tasks, it can quickly get overwhelming. No wonder, then, that many small businesses have all but ignored the important task of developing a disaster recovery plan, which involves understanding the risks of the disasters that small businesses face, figuring out how best to prevent against the deleterious effects of these disasters, and implementing a business continuity solution to minimize downtime.

Importantly, the disasters that cause small organizations the most damage are the ones that many business owners may not consider to be all that common, such as hardware failure and power outages. This blog post aims to illuminate five common disasters that small businesses face, so that business owners have a sense of perspective when considering the importance of a disaster recovery strategy.

They Are:

  1. Hardware failure
    One of the most disruptive disasters that can strike a small business at any time is hardware failure. Whether it is a clicking hard drive in an email server or a fried motherboard inside a central file server, any kind of hardware failure can result in the inability to access critical data. Possibly the worst aspect of hardware failure is that it is inevitable, yet completely unpredictable. In fact, a recent survey of nearly 400 partners by data protection firm StorageCraft revealed that 99% of them had experienced a hardware failure, with 80.9% of those failures attributable to hard drive malfunctions. Failed hardware leads to downtime and lost productivity, both of which can cost small businesses dearly.
  2. Software corruption
    Permanent corruption of server data, such as corruption of the server’s operating system or damage to line-of-business applications that run on the server, could lead to significant downtime. Even the most sophisticated storage apparatuses are not immune to software corruption: a study by CERN, the world’s largest particle physics lab, revealed software corruption in 1 out of every 1,500 files. Software corruption could severely disrupt small businesses that do not have a backup and disaster recovery solution in place.
  3. Cyber-attacks
    Viruses, worms, Trojans — any and all forms of malware can wreak serious havoc on small businesses. According to the National Small Business Association’s Year-End 2014 report, 1 out of every 2 small businesses reported being the victim of a cyber-attack, with the average cost of each cyber-attack exceeding $20,000. The consequences stemming from cyber-attacks – such as data theft, data corruption, and permanent data deletion — can seriously affect businesses and their customers. Though deploying a firewall and security software is an important first step, having a fallback continuity strategy in place in case cyber-attacks get through to a company’s systems is crucial.
  4. Power outages
    Blackouts, power shortages, and other power-related issues are not as uncommon as many businesses think. In fact, a 2014 survey by power management firm Eaton Electrical revealed that 37% of IT professionals had dealt with “unplanned downtime due to power-related issues in the last 24 months,” with 32% of outages lasting longer than four hours. Even more concerning are the high costs of downtime; according to a May 2013 survey by research firm Aberdeen Group, the average cost of downtime for small companies was a whopping $8,581 per hour. Electrical issues are real — and they are costly.
  5. Natural or site-wide disasters
    Natural disasters, such as include tornadoes, earthquakes, and hurricanes, can cripple small businesses. Even more threatening are fires, floods, and other common catastrophes that can occur regardless of a particular geographic location’s propensity toward certain natural disasters. Since these disasters and catastrophes almost always lead to site-wide damage, small businesses with only one or two locations are especially vulnerable. No amount of money spent can prevent site-wide and natural disasters from occurring; the only recourse for businesses affected by these calamities is to get back up and running as soon as possible after they happen.

Conclusion:

The aforementioned disasters that could befall a small business are relatively consistent across different organizations and industries. Understanding these disasters is just the first step; the next, and more important, task is for every small business to figure out how best to guard itself against these threats.
Adopting business continuity services is essential for every small business looking to protect their data and quickly recover from disasters. Business continuity services ensure that all of a business’s digital data is securely backed up off-site and recoverable whenever necessary. Learn more about our business continuity services by visiting Business Continuity.